POLICIES

A. RIGHT TO LEARN POLICY

Constantiaberg Pre-Primary School offers the children a safe, supportive, stimulating environment which enables them to learn in a manner that assists them in reaching their full potential.

We will ensure that this fundamental right is upheld by:

1. Acknowledging that all children are capable of learning.
2. Providing real, interesting and intrinsically motivating learning experiences that are appropriately levelled.
3. Setting clear, concise behavioural parameters and the implications of both compliance and non-compliance.
4. Ensuring that when a child becomes a disruptive influence, the child be removed from that environment until such time as he/she undertakes to accept his/her obligations as a considerate, cooperative and constructive learner.
5. Encouraging parents/caregivers to become involved in the education of their children.
6. Taking the time and effort to understand the foundations of negative behaviour, allowing us to proactively address the cause rather than negatively dealing with the effect.

B. OUTING POLICY

Children benefit from being taken out of their normal school setting to go on visits or trips to local parks or other suitable venues. These excursions enhance the learning programme conducted by teachers. Staff ensure that there are procedures in place to keep children safe on outings. The following are the procedures that are followed:

  • Many of our outings require parental help to cover transport and help with discipline when needed. It is intended that all outings planned will be reliant on having enough adults to give a ratio of 1:3 children. However, we will always endeavour to attain a ratio of 1:2 children.
  • There will be a member of staff trained in first aid on each visit.
  • The children will be allocated to a selected adult for the duration of the outing.
  • Head counts will be taken regularly and at changes during the activity.
  • An outing kit will be taken along, included in this kit will be: i. Register of children present ii. Emergency medical kit iii. Staff to have personal mobile phone.
  • Permission from parents will be confirmed before the outing takes place. Original permission from parents is included on the registration forms
  • Drinks and food will need to be taken on the outing – Disposable packaging is preferable and treats are allowed on outings.
  • Parents to organise their own tea and eats.
  • Staff will explain the outing to children and reassure them if the need arises.
  • All children to use the bathroom before leaving school.
  • Children to put on appropriate clothing and footwear for the outing.
  • Teacher will explain to the parents and children where they are going and outing safety rules.
  • Children line up with the adult that is taking them.
  • Children who require additional support will hold an adults hand at all times. All excursions will be notified to parents and caregivers via a permission form. Each excursion is also placed on the term planner and D6 communicator. Parent permission slips and payments (if any) must be returned to the class teacher. Should you have difficulty in paying for the activity, and you would like your child/ren to participate in the event, please contact the front office to discuss payment options. Children attending excursions must wear their class t-shirts.
  • Children with outstanding school fees will not be able to attend Outings without prior arrangement with the principal / treasurer.

C. BEHAVIOUR MANAGEMENT POLICY

When the pupils behaviour is contrary to that which is acceptable at Constantiaberg Pre-Primary School, the role of the teacher will be the following:

1. A discussion with the child, a verbal explanation and reprimand.
2. A discussion with the group, teaching the children what is expected of them in a social situation, regarding their behaviour.
3. Isolation from the group for a short time, for the child to play alone, as he is unable to be within the group and behave appropriately.
4. Isolation from the group for an extended period with severe verbal reprimand.
5. A discussion with the parents, asking for intervention and discussion with the child, clarifying the need for his behaviour to be modified.
6. A referral to a behavioural professional, in order that the situation be assessed and if necessary, support therapy take place. The teachers would also be involved and in touch with the therapist, in order to gain information and perspective.
7. In the case of severe anti-social behaviour, the teachers, therapist and parents would meet to formulate a strategy to control and eliminate the anti-social behaviour. Our staff uses positive guidance at all times. We help the children to recognise what they have done wrong, encourage them to say, ”I am sorry”,  and then help them to redirect their behaviour and find a solution. With recurring incorrect behaviour, “time out” and the setting of clear-cut limits that foster the child’s own ability to become self-disciplined will be carried out. Staff will encourage children to respect other people, to be fair, respect property and to be responsible for their actions. Discipline involves teaching character and self-control. Under no circumstances will children be subject to physical punishment or abusive language, as these approaches teach children to respond in the same manner. Staff will guide children to develop self-control and orderly conduct in relationship to peers and adults. Aggressive physical behaviour toward staff or other children is unacceptable. Staff will intervene immediately when a child becomes physically aggressive to protect all the children and encourage more acceptable behaviour. To this end, staff will show children positive alternatives rather than just telling children “no”. Good behaviour will be encouraged and praised. For acts of aggression and fighting: the children will be immediately separated. If there is an injury comfort and care will be provided. Staff will deal with the issue in an appropriate manner as stated above. Parents/ caregivers will be notified of the incident. Each incident is documented and reviewed by the Principal to assess adequacy of caregiver supervision and appropriateness of response. Physical restraint will not be used except as necessary to ensure a child’s safety or that of others, and then only for as long as necessary for the control of the situation.

D. BULLYING POLICY

In keeping with our school’s philosophy, we strive to create a safe environment where every learner can develop socially, spiritually, academically and emotionally. Thus, we attempt to route out all elements of bullying.

WHAT IS A BULLY?
A bully is someone or a group of children, who intentionally tease, hurt or are unkind to somebody (or group), who needs to feel in control or who needs to feel important by picking on a victim who is emotionally or physically weaker or appears different in some way.

There are 3 types of bullying:

PHYSICAL: hitting, biting, pushing, shoving, damaging others belongings
VERBAL: name calling, continued teasing, threatening, insulting
PSYCHOLOGICAL: excluding someone from a group, not allowing others to befriend them

Bullying policy: 

1. We firmly discourage children from calling each other names.
2. We firmly discourage children from pushing, pulling and doing any bodily harm to others.
3. We firmly discourage children from disrupting others’ games.
4. We insist on the children telling their teacher when they have been pushed, pulled or hurt, or when somebody calls them names.
5. We tell the parent when an incident deviates from normal play.
6. We discourage children from taking/tampering with other children’s possessions.
7. We have group discussions and do role play with the children about good and bad behavior, about unfair play, how to look after each other, about what is right and wrong in play.
8. Children who are witnesses to a bullying incident are encouraged to tell the adult what they saw, reassuring them that they won’t be accused of telling tales.
9. As a staff, we discuss any incidents at the end of the day and are all familiar with the bullying policy.
10. We must empower our children to:a) ignore the bully and walk away to a place of safety, e.g. to the classroom or to the teacherb) tell the bully to stop what he or she is doingc) tell an adult (teacher/assistant)d) make friends with children who build their confidence and with whom they feel comfortablee) understand the bully’s actions so that they don’t look for the cause of the bully’s behaviour in themselves.

CONSEQUENCES

1. Children who have been guilty of bullying in terms of the above are reprimanded and have to sit in isolation for 1 minute for every year of age (e.g. 6-year-old = 6 minutes).  Mediation takes place and they are asked (a) what did you do? (b) why was it wrong? (c) who did you hurt? (d) what will you do differently next time?  An apology is insisted upon.
2. Children who repeat the offence spend “time out” in the office.
3. Children must accept responsibility for their own behavior.
4. Parents are notified of the problem.
5. When problems persist, we advise on referrals, therapy or counselling.

Social development is a very important part of a child’s development, and when a child becomes part of a school he/she is exposed to different types of social behavior and different circumstances from those he’s been used to.  Children need to be empowered by adults to be positive towards unfamiliar situations and to try to find ways to deal with them.

E. EMERGENCY EVACUATION POLICY:

1. Emergency signal: 3 blows on the alarm, pause, repeat.
2. Go to your classroom immediately.
3. Check register (in fire drill pack, which includes a pencil, whistle and bottom gate key), and Make sure all children are accounted for.
4. Children will walk in a line, holding a long rope or one another or by themselves on a designated route to the circle and stand on their class colour blocks.
5. After register is taken – if needed, exit out of bottom gate and gather in the park.

F. ADMISSIONS POLICY:

Children who are 3-6 years of age are eligible to enrol in Constantiaberg Pre-Primary School.
Application for Admission: The application must be accompanied by the following documents:

  1. A photo of applicant –
  2. Copy of learner’s birth certificate / passport –
  3. Proof of residence (Utility bill)
  4. Copy of both parent’s identity documents

Registration fee: A R150.00 non-refundable registration fee is payable when submitting your application. Please note that applications will not be processed unless this fee and all the relevant documentation have been received.

Constantiaberg Pre-Primary will only accept an application form for submission into the Penguins and Starfish (3-4) once your child has turned 2 years old. Completion of application forms does not guarantee that your child will be accepted at Constantiaberg Pre-Primary School. If you have not heard from us by October the year before your child should start, it is your responsibility to contact us to follow up on the application which might have been put on a waiting list.

Admission requirements and enrolment procedures are as follows:

3-4 year group and 4-5 year group: Children must turn 4 years old (3-4 year group) and 5 years old (4-5year group) before 30th December, in the year of entry in order to be admitted to Constantiaberg Pre-Primary School. Children must be toilet trained.

Please note: CHILDREN OF PAST PUPILS AND SIBLINGS OF CURRENT PUPILS ARE GIVEN PRIORITY, ALTHOUGH ADMISSION IS NOT GUARANTEED.  TRANSFORMATION AND DIVERSITY ARE ALSO DETERMINING FACTORS FOR ADMISSION. Additionally,

  1. Preference is given to children who reside in the Meadowridge area.
  2. The principal has discretion to part from those criteria under special circumstances.
  3. The school reserves the right to undertake a full credit reference check for the purpose of a financial means assessment. This will include contacting the present school (as laid down in the Independent Schools Association of Southern Africa’s code of ethical Practice)
  4. Closing date for applications: End of last term, one year before entry.

Parents will be advised during March-May of the year prior to the date of entry, whether a place is available for their child. If your child is not offered a place during the first intake, their application will be retained for possible placement at a later stage (eg in the event of a withdrawal). If a place is available a registration process will take place.

ADMISSION:
Admission is an on-going process throughout the year.  An interview will be held with at least one of the child’s parents and the child. During this interview:
A brief overview of the schools’ ethos, curriculum, discipline methods, daily programme, after school activities, and school structure shall be given.
Any questions parents may have will be answered. On acceptance, confidential forms need to be completed and returned to the school with a non-refundable acceptance fee of R1000, by a given date (approximately 2 weeks after admission)

GRADE R:
All new Grade R applicants as well as the existing children in the Turtles and Dolphins classes, wanting a place in the Grade R class, will be required to submit an application form and a deposit equivalent to +/- one months Grade R fees, by July of the year prior to going to Grade R. The purpose of this deposit is to book your childs Grade R place as space is limited to 25. The deposit will be taken off your last months Grade R annual fees and acts as a retainer for missed payments. If after you pay the deposit, you decide to take up a place elsewhere a FULL TERMS NOTICE will need to be given ie. By October you need to let us know if your child is not remaining at Constantiaberg or else you are liable for a terms school fees.

REFUND POLICY:
Refunds are only given in cases of extenuating circumstances (i.e. a child moving out of town, child becomes seriously ill and cannot attend school). Refund requests must be submitted in writing for consideration.

TUITION:
Tuition is pre-paid by debit order on a monthly basis over 10 months from February to November by the 7th day of each month. The treasurer and office manager handle the billing of the school program. A sliding fee scale is available for families.

NON- PAYMENT OF TUITION:
It is very important that tuition be paid on time. In event that tuition payments are late, parents will be given up to one month to make up payment, unless suitable payment arrangements have been made and approved by the Governing Body. Should you fall in arrears with a terms school fees, your child/children will not be able to attend school until all outstanding fees have been paid in full. The school at their discretion may appoint attorneys to recover outstanding fees. Constantiaberg Pre-Primary makes every effort to help families facing financial hardship, please call the treasurer and office manager to make payment arrangements if there’s a need.

WITHDRAWAL FROM PRESCHOOL:
If a child needs to be withdrawn from preschool, one terms notice is required. If one terms prior notice is not given, the monthly tuition fee will be billed to the parent. For children who leave during the term a pro-rata fee will be charged if a replacement is found. SCHOOL TRANSFERS: Please notify the school as soon as it is known that your child will be transferring to another school.

G. DAILY DROP OFF AND COLLECTION POLICY

  1. Parents are required to drop off their children with the class teacher. Don’t leave them at the gate.
  2. If somebody other than yourself is picking up your child, you need to inform your class teacher verbally and by use of the white board outside your classroom door.
  3. Please advise your child’s teacher of anything that may be relevant to your child’s day
  4. Please collect your child promptly at the end of the day.
  5. Children not collected by 12.45 will automatically be sent to Aftercare and you will be charged  casual daily rates.

H. HEALTH AND SAFETY POLICY: HEALTH INFORMATION

Each child is required to have a health statement on file, which includes a record of up-to-date immunizations and the signature of the child’s source of medical care.

MEDICAL ISSUES:
Please keep your child at home if he/she is ill or infectious. Please phone the school office by 9am on the day that he/she is ill and will not be attending school. Any child who is ill will struggle with demands of the school day and may possibly infect others. We will telephone you and inform you if your child becomes ill during the course of the school day. All our staff members are fully trained paediatric first aiders. We will always contact you immediately if your child suffers anything more than a trivial injury, or if we have any concerns about his/her health. We will always do our best to inform you at the end of the day if your child has had a minor accident, bump or graze at school.

Exclusions periods for common infections / diseases: 

Sickness, diarrhoea, food poisoning

The child should be kept at home for at least 48 hours following the last bout of illness.

Chickenpox

The child should not attend school until ALL the spots have crusted over and are dry.

Conjunctivitis

May not be required to be kept away – take GP’s advice.

Whooping cough

Keep at home for at least 5 days from commencing antibiotic treatment or 21 days if no antibiotic treatment.

Scabies

Should be kept at home until treated.

Impetigo

This is highly contagious and children should be kept at home until scabs have dried and fallen off or 48 hours after antibiotic treatment.

Headlice

You should regularly check your child’s hair for lice, especially if he/she has an itchy scalp. If nits or lice are found you should treat your child’s hair with special shampoo and “nit comb” to remove all lice and nits.The school staff should also be notified so that they can alert other parents to be vigilant. Children may only return to school once all nits are out and no lice remain.

Hand, foot and mouth

Not required to be kept away from school unless your child is feeling unwell.

Slap cheek

Not required to be kept away from school unless your child is feeling unwell.

Mumps, Measles and Rubella

Must not return to school until at least 5 days after diagnosis or longer if unwell.

I. MEDICATION POLICY

Medication may be administered to a child at school only when absolutely necessary and at the school and teacher’s discretion. It is requested that medication be given before or after school hours whenever possible. However, if it is essential that a child receive medication during school hours, there must be a physician’s prescription prior to administration of medication. Medicine must come to school in the original container with the prescription labelled by a pharmacist or a physician and be handed to the teacher by the parent / caregiver. The label must contain the child’s name, physicians name, pharmacist, medication, dosage, frequency, starting date and expiration date if applicable. Medications having a specific expiration date are not used after the date of expiration. Medication sent in unlabelled containers cannot be administered. Any drug container having a detached excessively soiled or damaged label is returned to the parent for re-labelling by pharmacist. Please inform staff if your child has an allergy that requires an epi-pen or asthma and requires an inhaler, one should be obtained from their doctor and left at school where it will be kept in case of an emergency.

  • Please inform your child’s teacher of anything that may be relevant to your child’s health or if they will not be attending school due to illness.
  • NO medication will be administered at school unless absolutely necessary.
  • NO medication is allowed to be placed in your child’s school bag
  • If your child requires antibiotics, please keep them home for the first 48hrs as this is the contagious phase.
  • Parents need to inform teachers if their child has specific medical needs. This needs to be clearly indicated on the Confidential Forms that all parents are required to fill in during Registration.  Constantiaberg Pre-Primary has a contract with ER24 to provide assistance in all medical situations.

ILLNESS AND TRANSMITTABLE DISEASE:

If your child is ill and won’t be attending school, we do ask that you call the school office. In the event that a child becomes acutely ill at school, we will need to contact the parent/ caregiver to pick the child up early. Please ensure all contact numbers are correct at all times. The following guidelines are meant to assist parents with the decision to keep their child at home:

  • The child does not feel enough to participate comfortably in the usual activities of the program.
  • The staff cannot care for the sick child without interfering with the care of the other children.
  • The child has any signs or symptoms that indicate a contagious disease or an immediate need for medical evaluation.

If head lice are present, the teacher and/or classroom assistant will check the heads of all children to make certain no other infestations are present. The child is not permitted to return to school without proof of treatment and until all nits and lice have been removed.

INJURIES:


If a child becomes injured while at school, staff will immediately assess the situation and treat the child’s injuries, with basic first aid. If injuries are severe and require professional medical attention, staff will contact an ambulance and parents / caregivers. When a child is injured, parents/caregivers will always be notified, regardless of the severity of the injury.